How to setup and use glossary with AI translation •

What is Glossary?

The Glossary acts as a "guide" for AI translations, prioritizing any words you add when generating translations.

On this page:

• Setting Up Glossary
• Removing Glossary Entry
• Updating Glossary Translations
• Removing Glossary Translations

Use case:

You created an AI translation for your product category, including your store name, like this product:

When changing languages to Japanese, the brand name is also translated. However, you want the app to keep the store name unchanged.

Although, the issue is that manually updating each instance to change this to "Angel 48" will be time-consuming. Here you can use the Glossary function to make this quicker, while also preventing similar issues in the future.

Setting up Glossary

When accessing the Glossary, you can observe the following:

1. Information & FAQ about the feature - gives you information you should know about the feature and how to use it.
2. Glossary Status  - shows if Glossary is currently active or not.
3. Case Sensitive - shows if the use of Case sensitive for Glossary entries is enabled or not.
4. Glossary table - shows the entries created in this page, and their equivalent translation.

To begin setting it up, please follow the steps below:

1. Click "Add New Glossary". Enter the base text on the left and the desired translations for different languages. For example:

2. Click "Save", and make sure to enable the Glossary Status.

3. Afterward, you can create a new AI translation task, and it should now prioritize the Glossary entry created. For more information on how to use the AI translation, please check this guide.

Removing Glossary Entry

1. To remove a Glossary entry, click on Manage Glossary.

2. You will see a Red X Icon next to the entry, you can click on that first. This will remove the entry.

3. You can then click Save to keep the changes.

Updating Glossary Translations

Suppose you have created a Glossary entry and would like this to be applied to your existing translations. In that case, the Glossary has the functionality to update translations that have the Glossary entry included in the original text.

To access and use this in the Glossary Page:

1. Click on the Remark Glossary Translation button.

Clicking this will show two options, one to update translations, and the other to remove translations.

The Glossary Entry Table will also change slightly so that it includes a Checkbox beside each Entry.

2. You would need to check the box on the entry you would like to update, and then click Update Translation.

3. This will create an AI task, and you will be redirected to the Task Logs page.

The task type is identified as a "Glossary Retranslate", and it will update all translations that include the Glossary entry in its text.

Removing Glossary Translations

If you have created a Glossary entry and would like all translations related to this entry removed, the Glossary also has the functionality to remove translations that have the entry.

To access and use this in the Glossary Page:

1. Click on the Remark Glossary Translation button.

Clicking this will show two options, one to update translations, and the other to remove translations.

The Glossary Entry Table will also change slightly so that it includes a Checkbox beside each Entry.

2. You would need to check the box on the entry you would like to update, and then click Remove Translation.

3. This will create an AI task, and you will be redirected to the Task Logs page.

The task type is identified as a Glossary Remove, and it will update all translations that include the Glossary entry in its text.

We also have a video tutorial about setting up glossary:

If you have any concerns or issues with the Glossary, please let us know at help@hextom.com